1. Information that we collect The types of information that we may collect from you, from other individuals and entities you authorize to act on your behalf, or from publicly available sources, will depend on the type of relationship you have with UCD. The information collected from you may include, among other things, your name, email address; address, phone numbers, location, employment information, and location.
Use of Products and Services - Your Personal Information will be used by UCD to provide you with information regarding all the products and services available from UCD. If you are trading or clearing through UCD, UCD may obtain certain Personal Information from you or through your authorized third parties to provide you with the relevant products and services.
Use of our Websites UCD may collect information when you visit our Websites. Some of this information is collected automatically through cookies and when you use any log-in credentials provided to you by UCD. This may include information regarding your use of the Website, including the pages you viewed, and any search terms entered. Your IP address may be used by UCD to provide you with further information regarding UCD. Your information may be combined with Personal Information for UCD to manage and customize the Websites and UCD products and services. Our Websites may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our Website, we encourage you to read the privacy notice of every website you visit.
Use of UCD Technology Systems - When you use UCD systems, Personal Information may be collected and used, including information regarding your device, operating system, browser, IT infrastructure, application name, vendor, IP address, and country of origin. If you have created accounts on any UCD systems other Personal Information may also be collected, including your name, organization, job title, telephone numbers and email address.
Use of Membership Information -If you seek or have obtained any type of UCD or DCCC Membership then UCD will collect and use all relevant information required to carry out its regulatory due diligence process, including information regarding the name, phone number, titles, email address, passport or tax information, and birthdates of owners and managers. This information may be shared with third-party service providers who provide UCD with software used to conduct regulatory and compliance searches, and with relevant regulatory authorities.
Use of UCD Market Data -UCD may collect Personal Information such as names, titles, phone numbers and emails for its own business and administrative purposes, and as required by certain market data agreements.
Recruitment and Employment -UCD may collect Personal Information from applicants and employees as a part of the recruitment process, to conduct interviews and employee on-boarding. Depending on your status with UCD we may gather and process information including your name, contact details, professional background, references, background checks. We will also obtain and process financial information including your tax status and bank account information required for processing your payroll, and providing you benefits including insurance. You should refer to your employment contract and the relevant HR Policies to understand the information we will obtain, maintain, and process, including information regarding your minor children and beneficiaries in certain circumstances.
2. How we use your Personal Information -
3. Legal grounds for collection and use of Personal Information We rely upon your consent to process your Personal Information in relation to marketing information and events information we may send to you (where this is made clear to you at the point where you provide your information). In other cases, we process your Personal Information where we need to do so:
You can object to processing based on our legitimate interests at any time by contacting us at email@example.com. See also "Your Rights" section below.
We consider the risk to your rights of data protection in connection with personal data that we process on the basis of our legitimate interests is not excessive or overly intrusive. We have also put in place protections for your rights by ensuring proper retention periods and security controls.
5.Information from other sources Where permissible under applicable local laws, we may combine information that you have provided to us with other information that we already hold about you and which we have collected for a compatible purpose.
Some services that we provide require the involvement of third parties. We have carefully selected these third parties and taken steps to ensure that your Personal Information is adequately protected.
1.Sharing with Service Providers When UCD would like to use your Personal Information for a new purpose, we will let you know about this first. We share your Personal Information with our third-party service providers based both inside and outside of the European Economic Area ("EEA") and the United Arab Emirates ("UAE") who we engage to provide support services in relation to our products and services. This includes service providers who, amongst other things:
2. Sharing with other third parties We share your Personal Information with:
The transfer of your Personal Information to third parties may involve your Personal Information being sent outside of the EEA, to locations that may not provide the same level of protection as those where you first provided the information. However, we will only transfer your Personal Information outside of the EEA:
You can request further detail about the safeguards that we have in place in respect of transfers of Personal Information outside of the EEA and where applicable a copy of the standard data protection clauses that we have in place by contacting us at firstname.lastname@example.org.
It is our policy to retain your Personal Information for the length of time required for the specific purpose or purposes for which it was collected. However, we may be obliged to store some Personal Information for a longer time, taking into account factors including:
We employ appropriate security measures to help protect your Personal Information and guard against access by unauthorized persons. Information storage is on secure computers in a locked and certified information Centre and information is encrypted wherever possible. We undergo periodic reviews of our security policies and procedures to ensure that our systems are secure and protected. However, as the transmission of information via the Internet is not completely secure, we cannot guarantee the security of your information transmitted to our Website.
You have the right to require us to correct any inaccuracies in your Personal Information free of charge. If you wish to exercise this right, you should:
You also have the right to ask us to stop processing your personal data for direct marketing purposes. If you wish to exercise this right, you should:
This version was last updated on: Nov 2019 It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.